Job description

The IO Foundation, a tech NGO, is looking for a highly organized and proactive Admin Officer to join our team. In this key support role, you will manage administrative tasks, provide direct support to the CEO and assist the Business Developer and Finance Manager in their tasks. Your ability to multitask, streamline operations and maintain attention to detail will be essential to the smooth functioning of our organization as you will handle various logistical and organizational responsibilities.

Responsibilities

• Handle daily administrative tasks, including scheduling, correspondence and filing

• Provide direct support to the CEO

• Assist the Business Developer and the Finance Manager, ensuring their operational needs are met

• Manage logistics such as travel arrangements, event planning and resource coordination

• Assist in the preparation of reports, presentations and documents as needed

• Coordinate internal communications and maintain efficient record-keeping systems

• Oversee the organization’s general office operations and liaise with vendors and service providers

• Maintain and manage The IO Foundation’s social media accounts, ensuring consistent and engaging content aligned with our mission

• Track office expenses and support financial reporting processes in collaboration with the Finance Manager

• Support project teams in organizing meetings, workshops and conferences

Qualifications | Requirements

• Degree in Business Administration, Office Management or a related field – OR – Equivalent work experience.

• Preferably, at least 3 years of experience in an administrative or executive assistant role

• Proactive and highly organized with excellent multitasking and time management skills

• Strong written and verbal communication skills

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace)

• Experience with social media management tools and platforms

• Familiarity with logistical arrangements such as travel bookings and event planning

• Understanding of the non-profit/NGO sector is an advantage

• Knowledge and understanding of the tech industry would be an advantage

• Passion for and commitment to The IO Foundation's mission and values

Qualifications | Languages

• English fluent both oral and written

• Other languages will be a plus, in particular Bahasa Malaysia, Mandarin, French and Spanish

Other considerations

• Able to work independently and take initiative in a fast-paced environment

• Willingness to travel locally and internationally, if needed.

• Passport-ready

Contractual terms

• TIOF Member type: Employed under Malaysian Sdn. Bhd. (Legal requirements need to be met by the candidate at time of application.)

• Time commitment: Full time

• Base salary: USD 800 / month

• Career development plan

• Continuous in-house training

• Contract length: 12 months, renewable (2 months probation | 2 months notice)

• Working location: Own desk @ TIOF's office (Co-labs The Starling+, Selangor, Malaysia)

• Other benefits included such as Communication Package and others