Job description

The IO Foundation is seeking dedicated volunteers (both in the Klang Valley, Malaysia and worldwide) to join our team as Admin Assistants. In this role, you will play a crucial part in supporting our internal operations, helping us drive our mission forward. This is an excellent opportunity for individuals looking to gain experience in a nonprofit environment while contributing to meaningful projects in the tech sector.

IMPORTANT: This opening is not a paid position. In accordance with Estonian Law and The IO Foundation's policies, volunteers can not be remunerated.

Responsibilities

Depending on your preferred Focus Areas, the responsibilities may range from

• Manage scheduling for team meetings and appointments

• Support the organization in organizing and running its activities

• Enhance and maintain data accuracy within internal systems

• Conduct research for projects and initiatives as assigned

• Assist with paperwork and ensure compliance with organizational standards

• Analyze data and create reports to support decision-making

• Document procedures and protocols for internal use

• Provide support to TIOF staff as needed

• Undertake additional tasks as assigned to support organizational goals

Qualifications | Requirements

• Strong organizational skills with the ability to manage multiple tasks and work collaboratively in both in-person and remote environments

• At least 3 years of relevant experience preferred, along with proficiency in common office software (e.g., Microsoft Office, Google Workspace)

• Attention to detail, commitment to accuracy and strong problem-solving skills

• Ability to work independently and as part of a team, with a commitment to deliverables

• Basic understanding of data analytics and experience with social media platforms are both a plus, but not required

• Passion for and commitment to The IO Foundation's mission and values

• Previous experience in nonprofit or volunteer work is a plus but not required

Qualifications | Languages

• English fluent both oral and written

• Other languages will be a plus, in particular Bahasa Malaysia, Mandarin, French and Spanish

Other considerations

• Able to work independently and take initiative in a fast-paced environment

• Willingness to travel locally and internationally, if needed.

• Passport-ready

Terms of Reference

• TIOF Member type: Volunteer

• Engagement length: As per agreed tasks

• Time commitment: As per agreed tasks

• Allowance: N/A

• Extras: Expenses covered in the event of outstation activities

• Benefits

  • Working space (for volunteers in the Klang Valley, Malaysia)

  • Certificate of participation in TIOF volunteer program (check our Certificates.TheIOFoundation.org platform)

  • Access to exclusive training by TIOF

  • Access to the The IO Foundation's TechUp Community

  • Priority for Fellowship opportunities